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Categorising your emails has never been easier. Once you have selected the email(s) you want to categorise, press the category button and select a colour. After you have chosen your colour you will be given the choice to name this category and specify a custom colour.

After this, the email will have the category colour and name within the subject header.

In outlook, you can create groups that you and colleagues can access specific emails sent to that group.

Press on 'New Groups' and type the name of the new group. In the new dialogue box, type in the members' email address you want to add to the group.

To manage created rules on outlook, you want to press on manage created rules.

If you double-click on an existing rule, you can edit the criteria it looks at for the rule. Whether that means you removing a specific section to make the rule less defined or you could make it more detailed by adding more options such as who is it from and if the subject contains test, you could forward all emails that match this to go to a folder you created called test.

Setting up a meeting with outlook is easy. Select the date you want the meeting to take place on the calendar and start your meeting. 

You will be prompted to chose who to send this meeting offer through the standard To: option.

When you want to set an out of office, you need to specify how long you want this message to run on your account. The default is one day until you change this.

Open the File menu and select Automatic Replies (Out-Of-Office) this is where you can switch the feature on and type the information you want to send back to those that email you within the running time of the OoO.

Your email service will automatically determine what emails are junk and they will be filtered into your junk folder, but you may receive an email from a trusted person and you 100% know that the email they are sending is safe.

You can add this sender to the safe list and all emails they send will go to your inbox automatically.

When you open Outlook, the reminders tab will open up showing you all your reminders that are within a certain time of expiration or due date.

Alternatively, you can go to View and select 'Reminders' which will open the reminders window.

To add a folder to your favourites list, simply right-click your desired folder and press favourite. This will then add the newly favourited folder to the top of your mailbox list under "Favourites"

If you are struggling to read emails within outlook you can increase the view size by holding down Ctrl and while holding Ctrl use the mouse scroll wheel to quickly set the zoom percentage.

If you want a more precise method of zoom, open the email you want to read and press the Zoom option. This will allow you to manually pick a percentage or use one of the presets.

In Outlook, you can provide access to your full mailbox to someone else within your organisation.

Select 'File' and 'Account Settings'. Then 'Delegate Access' Find the staff member you want to share your mailbox with and double click on their name.

To view the address book, simply look on the home tab and under the Find section you will see address book. Click the icon to open the address book fully.